Before posting, please make sure all necessary settings and account numbers are correctly set up to avoid posting errors. There are 6 important steps to complete before you proceed with posting to Accounting.
Step 1: Check Posting Setup
Go to Setup, General Setup, Account No.
Review all GL Account Numbers for:
Sales
Purchase
Cash Sales
Make sure all account numbers are correct.
Step 2: Print Chart of Accounts (from Accounting System)
Open the Accounting System.
Go to Reports, General, Print Chart of Accounts.
Use this chart to confirm the correct account numbers for:
Sales
Purchase
Cash Sales
Step 3: Check Item File Maintenance
Go to Maintenance, Item Maintenance, Item File Maintenance.
Review and ensure the following codes use the correct GL account numbers:
Credit Sales Code
Cash Sales Code
Sales Return Code
Purchase Code
Purchase Return Code
Step 4: Check Group Maintenance
Go to Miscellaneous Files, Group Maintenance.
Check the following groups:
Cr.Sales
Cs.Sales
Sales Ret.
Purchase
Purc.Ret.
Ensure each group is linked to the correct account numbers.
Step 5: Preview Before Posting
Go to Post to Accounting, Preview.
Review all account numbers shown in the preview screen.
Confirm they are correct before you post to Accounting.
Step 6: Verify Invoice Details (After Posting)
If you find any issues in the accounting reports, return to the Inventory System.
Go to Customer & Sales, Search Invoice.
Open the invoice and check the GL A/C field in Invoice Details.
Verify that the correct account number is used.
Note: Please ensure to run file organization after done posting to accounting.