The UBS Accounting System is designed for flexibility, allowing you to manage periods from 1 to 18 effortlessly. To ensure a smooth transition between financial years, it's essential to perform Year-End Processing at the conclusion of Period 12. This crucial function is conveniently located under the
Housekeeping menu in the Year-End Processing section.
Checklist before you proceed to run Year-End processing:
☐ Run General Scan
Run the report in General and scan all batches.
☐ Run Batch Range Report
Run the report for Batch 1 to 9999.
☐ Review Report Results
Preview the report and check Batch Balances and Period Balances.
Ensure the result shows “Yes.”
If it shows “No,” this indicates balance discrepancies.
Note down the batch number(s) and review the transaction balances in those batches.
☐ Check Records in File
Go to Housekeeping, Check Record in File.
Look for any bad records.
☐ Identify and Correct Errors
List down transactions with errors.
Make the necessary corrections for each transaction.
☐ Run Data Integrity Check
Go to Housekeeping, Check Record in File, Data Integrity Check, OK.
Record transactions showing “Yes” results.
Correct any transactions flagged with errors.
☐ Print Financial Reports
Once all data checks are completed, print the required financial reports.
☐ Upgrade Data Files
Go to Housekeeping, Upgrade Data Files, OK.
☐ Run File Organization
Go to Housekeeping, File Organization.
Select Mark All, OK.
☐ Backup Data
Perform a full data backup by referring to the FAQ.
If there are many backup files or folders, save them separately in a dedicated folder within the database directory.
☐ Run Year-End Processing
Go to Housekeeping, Year-End Processing.
When prompted for the account period, enter 12.
Enter your password and click OK.
The program will close automatically once the process starts.