The UBS Accounting System is designed for flexibility, allowing you to manage periods from 1 to 18 effortlessly. To ensure a smooth transition between financial years, it's essential to perform Year-End Processing at the conclusion of Period 12. This crucial function is conveniently located under the
Housekeeping menu in the Year-End Processing section.
Checklist before you proceed to run Year-End processing:
Run the report in general, scan batches.
Run the report from batch 1 to 9999.
Preview the report and check for errors in Batch Balances and Period Balances.
The result should be "Yes." If it shows "No," it means there are transactions in the batch with balance discrepancies. Note down the batch number and review the transaction balances in those batches.
Go to housekeeping, check the record in the file, and look for bad records.
Check and list (In the list, note down transactions with errors and make the corrections.)
Go to Housekeeping, check the record in the file, Data integrity check, OK (Record the transactions with Yes results and make corrections on those transactions with errors)
After completing the data checks, print your financial reports.
Run housekeeping, upgrade data files, Ok.
Housekeeping, file organization, mark all, Ok.
Backup your data by referring to the FAQ (If there are too many backup files and folders, you have to save them separately in a folder in the database.)
Run year-end processing from housekeeping, year-end processing.
The program will close at the account period, type in 12. Enter the password and click Ok.